What is the purpose of a Systems of Records Notice (SORN)?

The purpose of a Systems of Records Notice (SORN) is to describe the collection and retention of records. SORNs are mandated under the Privacy Act of 1974 and serve to provide transparency to individuals regarding how their personal information is collected, maintained, used, and disclosed by federal agencies. By detailing the nature of the records kept, the categories of individuals covered by the records, and the purposes for which the records are used, a SORN ensures that individuals are aware of what information is held about them and under what conditions it might be shared or accessed.

In contrast, the other options do not accurately reflect the purpose of a SORN. For instance, while informing individuals about their financial records, granting access to classified documents, or tracking employee performance may involve handling certain records, they do not encapsulate the broader intentions and requirements defined under the Privacy Act concerning the notification and protection of records related to individuals. Thus, the focus of a SORN is specifically on the overall framework of records management, ensuring compliance with privacy standards and protecting individual rights regarding their personal information.