What is defined by a System of Records Notice (SORN)?

The definition of a System of Records Notice (SORN) aligns with the concept of a group of records that can be retrieved by individual identifiers. This means that a SORN pertains to a set of personally identifiable information (PII) or other data that is organized in such a way that it is accessible based on a specific identifier, such as a name, social security number, or other identifying feature.

SORNs are a critical component of privacy law, specifically under the Privacy Act of 1974 in the United States, which requires federal agencies to inform the public about the existence of these systems of records in order to protect individual privacy interests. When entities maintain personal data that can be linked to an identifiable person, they are required to provide transparency regarding how this data is collected, used, maintained, and shared. Thus, this understanding of records being retrievable by personal identifiers emphasizes accountability and the importance of personal privacy.

The other options do not accurately reflect the definition of a SORN. For instance, a collection of outdated records does not capture the intent or legal requirements surrounding SORNs. Similarly, a list of unauthorized contacts and a database of classified information only address very specific contents or criteria unrelated to the comprehensive framework established for records retention